Protect Corporate & Employee Data Privacy, Security, and Safety in Your Fleet Vehicles
When employees connect phones, enter client addresses, or access corporate systems, sensitive information stays in the vehicle—even after they’re gone.
The types of data collected and processed by cars are vast and can include call logs, contacts, navigation history, and more. Data can expose corporate information about customers, suppliers, affiliates, M&A deals, employees – and even their families.
The Risk
Without proper vehicle data disclosures, in-vehicle personal data deletion, and remote access and app disconnection protocols in place, sensitive corporate data, customer information, and employee data remain accessible to subsequent drivers, maintenance personnel, or malicious actors.
Real example: A pharmaceutical company’s fleet vehicle revealed cancer trial patients’ addresses and sensitive communications via text messages—discovered when the vehicle was remarketed.
Your Compliance Obligations
Fleet management companies are data Controllers under GDPR and other privacy laws.
Protect your company and employees:
Disclose to drivers how vehicles collect and use data
Delete personal data when vehicles change hands
Disconnect prior users’ remote access and reset personal data sharing settings
Document compliance with verifiable evidence
Privacy4Cars® covers the full lifecycle of connected vehicle protection
Driver Onboarding:
Vehicle Data Disclosures
Provide vehicle-specific data disclosures explaining:
What data the vehicle collects and shares
Which systems capture personal and corporate information
How data will be deleted at offboarding
Driver Offboarding:
Certified In-Vehicle Personal Data Deletion
When vehicles are reassigned or remarketed:
Complete GDPR-compliant personal data deletion from onboard vehicle systems
Receive a Certificate of Deletion for audit-ready compliance
Ensure sensitive corporate data, customer information, or employee personal data remains
Driver Offboarding:
Disconnect Remote Access & Reset Data Sharing
When vehicles are reassigned or remarketed:
Disconnect prior vehicle users remote access. Go beyond what a factory reset can do. Cut off remote access and reset data sharing settings.
Prevent misuse of connected car access. Prevent unauthorized tracking, unlocking, purchases, or feature changes, whether the vehicle is in your fleet or long gone.
Close the personal data liability gap. Personal data sharing permissions belong to the driver, not the vehicle. Reset them when the vehicle changes hands.
Simple to Implement
Employee Onboarding-Data Disclosures
Employee Offboarding-Data Deletion & Disconnection
Ongoing
Trusted by Industry Leaders
The UK’s NAMA has established standardized criteria for GDPR-compliant personal data deletion in cars. Privacy4Cars® is the only solution to meet that standard.
An AI Prompt for Fleet Managers to Reduce GDPR Liability in 30 seconds
Copy/paste this prompt into any AI tool and send an email to your fleet leasing company to mitigate risk and require compliance
“In the persona of a GDPR expert with particular expertise on personal data collected by vehicles (e.g. from sensors like GPS and the devices drivers and passengers connect to the infotainment), craft an email on behalf of my company to my fleet leasing company requesting them to demonstrate compliance and to adjust their processes going forward to meet the requirements of GDPR as the controller or co-controller of the asset, as appropriate. Structure this email in two parts: (a) place a "right to access" request on behalf of my employees, asking the fleet leasing company to send me a copy of their compliance records demonstrating that an objective, repeatable, auditable personal data deletion process has been applied to all my former vehicles that have been remarketed by the fleet leasing company in the last 3 years (as opposed to non-compliant informal best effort methods such as asking inspectors to delete data based on their subjective familiarity with any of the thousands of systems in existence) and ask them to assume liability, as the joint controller of the asset, for any past non-compliance with GDPR. (b) place a "right to erasure" request on behalf of my employees, requesting that a GDPR compliant objective, repeatable, auditable personal data deletion process will be applied going forward to all the vehicles my company defleets and returns to my fleet leasing company.”
Copy Text
Protect Your Company. Protect Your Employees.
Demand your vendors offer vehicle data disclosures and data deletions with certificate proof.
See the sample policy for “Vehicle Data Management and Disposal for Fleet, Rental and BYOD (Bring your own vehicle)” is on page 49 of this whitepaper: https://privacy4cars.com/CISO
